Siguiendo con la serie de artículos sobre el archivado a nivel de archivos individuales con Microsoft 365 Archive, os dejo un video demostrativo al respecto.

Siguiendo con la serie de artículos sobre la nueva columna “Paso rápido” en SharePoint os dejo el correspondiente video demostrativo.

Every month I use to share all the interesting links and resources I have found about Microsoft 365, Microsoft Teams and SharePoint platforms during the previous month.

SharePoint

• N/A

Microsoft 365

• How to create content with Copilot Web Chat (no extra license needed)
• Automate business processes with agents plus workflows in Microsoft Copilot Studio
• SharePoint Structured Documents: How to Automatically Generate Word and PDF Files from a Form
• Exploring the new Cowork Agent in Microsoft 365 Copilot
• Plans in Power Apps: Build a Full Solution With Copilot
• Available today: Anthropic Claude Opus 4.7 in Microsoft 365 Copilot
• Apply sensitivity labels with custom permissions in Office for the web
• Bring your everyday business apps into the flow of work with agents in Microsoft 365 Copilot
• What’s New and Coming Next for Copilot and Teams
• Adding Skills to AI in SharePoint
• Copilot Cowork — A New Way of Getting Work Done in Microsoft 365
• Modernizing Access Governance: Why It’s Time to Move Beyond «Everyone Except External Users» (EEEU)
• Innovations in OneDrive for collaboration, intelligence, and control
• Introducing Markdown support in SharePoint and OneDrive
• AI Skills Are Now in Public Preview: Teaching AI in SharePoint What to Know and How to Act
• Planner Agent brings work management directly into Microsoft 365 Copilot
• Microsoft 365 Change Management is Getting an Overhaul
• Copilot’s agentic capabilities in Word, Excel, and PowerPoint are generally available
• Microsoft 365 Copilot readiness and resiliency with SharePoint and M365 Backup/Archive
• Copilot in Outlook: New agentic experiences for email and calendar
• Available today: GPT-5.5 Thinking and ChatGPT Images 2.0 in Microsoft 365 Copilot
• What’s New in Microsoft 365 Copilot | April 2026
• Word: Legal Agent in Frontier
• Copilot in OneNote now understands more of your notes
• Microsoft Agent 365, now generally available, expands capabilities and integrations
• Microsoft 365 E7 and Agent 365 are now generally available
• What’s New in Agent 365: May 2026
• SharePoint Showcase: AI-Forward Content Creation & Curation for the Modern Intranet
• Microsoft 365 Backup granular restore now generally available!

Nuevo mes y nueva actualización del libro de referencia de Office 365 en la que hemos estado trabajando el equipo de autores durante el mes pasado. Los detalles de las actualizaciones realizadas los podéis encontrar en nuestro Sitio Web:

Office 365 for IT Pros May 2026 Update

Office 365 evoluciona de forma constante y por este motivo, nuestro libro evoluciona de forma constante e incorpora los detalles de las nuevas características liberadas por Microsoft.

As part of the native integration of AI across Microsoft 365—and particularly within SharePoint and OneDrive—Microsoft is rolling out native support for Markdown files. This native support is delivered through an enhancement of the Microsoft 365 universal file viewer, which, in the case of Markdown files:

• Allows not only viewing these files, but also editing them.
• By default, the viewer displays both the Markdown source code and its rendered output side by side (split view).

• We can switch to edit mode or formatted (rendered) view at any time

• The editor toolbar in the viewer allows us to apply formatting to new content as we add it, without needing to know Markdown—although it’s also a great opportunity to learn or reinforce our Markdown skills along the way.

Como parte de la integración nativa de la IA en Microsoft 365 en general y particularmente en SharePoint y OneDrive, Microsoft está liberando el soporte nativo de archivos de markdown. Este soporte nativo viene de la mano de una extensión del visor universal de archivos de Microsoft 365 que para el caso de archivos de markdown:

• Permite no solo visualizar este tipo de archivos, sino también editarlos. Por defecto la visualización muestra el código de markdown y como se vería el archivo formateado (Visualización dividida).

• Podemos pasar al modo edición o al modo visualización formateada en cualquier momento.

• La barra de edición del visor permite que apliquemos formato a los nuevos contenidos que vayamos añadiendo sin tener que saber markdown aunque es también una buena oportunidad para aprender/reforzar nuestros conocimientos de markdown.

Siguiendo con la serie de artículos sobre la Gestión del Catálogo de Sitios en SharePoint, os dejo el video correspondiente.

Siguiendo con la serie de artículos sobre el Agente de Listas de SharePoint, os dejo el video correspondiente al respecto.

Until now, Microsoft 365 Archive only allowed archiving entire SharePoint sites, but Microsoft has just opened the preview of individual file‑level archiving. In this post, we are going to review how it works.

• The first thing we need to do is enable individual file‑level archiving in the tenant, as described in the following article: Manage Microsoft 365 Archive – Microsoft 365 Archive | Microsoft Learn. It is important to note that this granular archiving capability is currently in Preview.
• Once granular archiving is enabled, at the Document Library level we will see that when one or more files are selected, the “Archive” option is displayed.

• When selecting the archive option, an informational message is displayed indicating that archived files can be recovered immediately during the first 7 days. After that period, a 24‑hour delay is required to restore them.

• Archived files are clearly identified in the document library:

• To unarchive, simply use the “Reactivate” option.

More information:

• File-level archiving comes to Microsoft 365 Archive (public preview) | Microsoft Community Hub
• Manage Microsoft 365 Archive – Microsoft 365 Archive | Microsoft Learn

Como continuación del post sobre creación de bibliotecas de documentos con IA en SharePoint, os dejo el video correspondiente.

Hasta ahora Microsoft 365 Archive solo permitía archivar Sitios de SharePoint completos, pero Microsoft acaba de abrir la preview del archivado a nivel de fichero individual. En este post vamos a revisar como funciona:

• Lo primero que tendremos que hacer es habilitar el archivado a nivel de archivos individuales en el tenant tal y como se describe en el siguiente artículo: Manage Microsoft 365 Archive – Microsoft 365 Archive | Microsoft Learn. A tener en cuenta que este archivado granular está por el momento en Preview.
• Una vez está habilitado el archivado granular, a nivel de Biblioteca de Documentos veremos que cuando seleccionamos uno o varios archivos se muestra la opción de “Archive”.

• Al darle a la opción de archivar, se mostrará un mensaje informativo que nos indica que podemos recuperar de forma inmediata los archivos archivados durante los 7 primeros días. Transcurrido ese período se requieren 24 horas para recuperar.

• Los archivos “archivados” se identifican de forma clara en la Biblioteca:

• Para desarchivar simplemente haremos uso de la opción “Reactivate”

Más información:

• File-level archiving comes to Microsoft 365 Archive (public preview) | Microsoft Community Hub
• Manage Microsoft 365 Archive – Microsoft 365 Archive | Microsoft Learn

The SharePoint Content Administration Agent, as its name suggests, makes it easier to perform certain SharePoint tenant and site administration tasks directly from the Microsoft 365 Copilot chat. It is important to note that this agent is currently quite limited in terms of what it can do when compared to the tenant-level Administration Agent (the well-known administration skills). For example, as a starting point, we can ask it to show us the most recently created sites within a specific time period:

As a result, all sites created according to the specified criteria will be displayed. For each site, detailed information will be provided:

¿What else can we ask it to do? Well, things such as:

• A recap of relevant tenant information.
• How to perform administrative tasks.

In summary, the agent essentially does the same things that we could originally do with Copilot to administer SharePoint Online in the pre-skills era.

En esta ocasión os dejo un video sobre la generación de documentos estructurados con IA en SharePoint. A partir de un documento plantilla, podemos generar un formulario que luego permita crear de forma automática documentos usando la plantilla y la información recogida en el formulario.

Within the set of Microsoft 365 Copilot agents specialized in interacting with SharePoint, we have the List Agent, which allows us to create lists in SharePoint sites based on natural language requests. Like any agent, it comes with a set of predefined prompts, or alternatively, we can write our own prompts from scratch:

Next, the agent starts working and presents a draft list, explaining the proposed set of columns for the list and, depending on the prompt, additional information such as an initial draft of the list content:

We can iterate with the agent to further refine the list specification and, once everything is OK, request that it be created. Before creating it, the agent will prompt us to specify the SharePoint site where the list should be created:

If everything goes well, we will see this result:

And this is the list that has been created:

Every month I use to share all the interesting links and resources I have found about Microsoft 365, Microsoft Teams and SharePoint platforms during the previous month.

SharePoint

• N/A

Microsoft 365

• Available today: GPT-5.3 Instant in Microsoft 365 Copilot
• Sensitivity Labels in OneNote Now Generally Available
• Available today: GPT-5.4 Thinking in Microsoft 365 Copilot
• Quick Steps in SharePoint Online: A Complete Guide
• From draft to done: agentic Copilot in Excel, Word, and PowerPoint
• Copilot Cowork: A new way of getting work done
• Secure agentic AI for your Frontier Transformation
• Powering Frontier Transformation with Copilot and agents
• Scaling Copilot adoption with the Copilot Adoption Community in Viva Engage
• The Policy Manager Role Explained: Accountability, Authority, and Success Metrics
• Structured document generation with forms now in preview
• How the latest frontier models unlocked AI in SharePoint: Technical deep dive
• Act Now: Lock in Current Pricing on Microsoft 365 Copilot Business Bundles
• Copilot Notebooks: Enhancements to support creation, collaboration and learning
• Microsoft 365 Copilot Declarative Agents Are Getting Smarter with GPT‑5.2
• Copilot Cowork: Now available in Frontier
• What’s New in Microsoft 365 Copilot | March 2026
• Introducing multi-model intelligence in Researcher
• Copilot Notebooks: Enhancements to support creation, collaboration and learning
• File-level archiving comes to Microsoft 365 Archive (public preview)
• What’s New in Microsoft Teams | March 2026

Nuevo mes y nueva actualización del libro de referencia de Office 365 en la que hemos estado trabajando el equipo de autores durante el mes pasado. Los detalles de las actualizaciones realizadas los podéis encontrar en nuestro Sitio Web:

Office 365 for IT Pros Update for April 2026

Office 365 evoluciona de forma constante y por este motivo, nuestro libro evoluciona de forma constante e incorpora los detalles de las nuevas características liberadas por Microsoft.

Siguiendo con la serie de artículos sobre la nueva experiencia de usuario para SharePoint, os dejo el video correspondiente en el que la revisamos en detalle.

Dentro del juego de Agentes de Microsoft 365 Copilots que están especializados en interactuar con SharePoint tenemos el Agente de listas que permite crear listas en sitios de SharePoint en base a peticiones en lenguaje natural. Como todo Agente, tenemos una serie de Prompts preparados o bien podemos escribir los nuestros desde cero:

A continuación, el Agente comienza a trabajar y nos presenta un draft de lista en el que nos explica la propuesta de columnas para la lista y dependiendo del prompt información adicional como por ejemplo un draft de contenidos:

Podemos iterar con el Agente para refinar más la especificación de la lista y una vez esté todo OK, solicitar que nos la cree. Antes de crearla nos pedirá el Sitio de SharePoint donde se tiene que crear:

Si todo va bien, veremos este resultado:

Y esta es la lista creada:

Since the celebration of SharePoint’s 25th anniversary at the beginning of March, we have been seeing the gradual rollout of new capabilities that make intensive use of AI. The latest addition is AI-powered Document Library creation: starting from a simple prompt, we can now create not only a Document Library tailored to a specific use case, but also define metadata that is automatically populated when documents are uploaded:

Initially, the prompt-based creation process will suggest a name and a description for the Document Library, which we can either modify or regenerate:

If we are OK with the results, we can proceed to create the Document Library, which initially will not contain metadata, although metadata will later be proposed by SharePoint AI. The creation process is currently quite lightweight, but it is interesting to see that it follows a task-oriented, step-by-step construction approach:

As I mentioned, the library is created and then SharePoint AI starts the process of suggesting columns based on the purpose of the library:

It will suggest the columns, which we can adapt as needed. If we decide to keep the columns, they will be added to the library:

From this point onward, when we upload new contracts in this case, SharePoint AI will extract the relevant information to automatically populate the metadata for the documents being uploaded.