Tech giant Microsoft is introducing yet another feature to the Microsoft Teams that will allow meeting organizers to create a custom registration page for any meeting (although the feature is designed for webinars). This feature will be available for meeting organizers using Microsoft Teams desktop applications (Windows/Mac) as well as Teams on the web.

Adding a custom attendee registration page to any meeting will help to manage attendance before and after any meeting. After registration, attendees will receive an email confirmation with calendar invite.

How this will affect your organization

By default, this new meeting registration feature will be available to all users in tenant.

The meeting organizer can set up a custom registration page from the Meeting scheduling form. The organizer will then customize and save the registration page in a pop up window.

When a meeting organizer uses the custom registration option, those who are invited will receive an email with the registration link.

Considerations when using this feature

• By default the registration page will be accessible only to the users from the same tenant.
• Meeting organizers who want to schedule a public webinar which allows anyone to register will need to contact an admin. Admin will grant you the ability to create custom registration forms for public webinars. This ability is specific to the meeting organizer, and not the meeting.
• Once permissions granted, meeting organizers can use the registration page for any public meeting, until the permission is revoked by Admin.

Monitor registration activity

The meeting organizer can monitor registration activity via the registration report download that is provided on the Meetings Details tab before, during and after meeting.

What admin need to do to prepare

Admin need to assess and determine the proper settings for their tenant. Admin need to manage meeting organizer access to the registration feature and whether this registration page is available only to internal attendees:

• The policy AllowMeetingRegistration parameter is Enabled by default (Enabled/Disabled).
• The policy WhoCanRegister parameter is Everyone in your organization by default (Everyone or Everyone in your organization). This is user-level policy that can be assigned to a specific user or a group.

These policies can also be managed via PowerShell.

• Edit an existing Teams meeting policy by using the Set-CsTeamsMeetingPolicy cmdlet.
• Create a new Teams meeting policy by using the New-CsTeamsMeetingPolicy cmdlet and assign it to users. 

Current Limitations

Currently Recurring and channel meetings do not support the registration functionality.

Release Timeline

Microsoft will roll out this feature in early April and it is expected to be complete by early May 2021.